Privacy Policy

Privacy Policy for Hong Kong Chamber of Commerce in Sweden

With reference to the General Data Protection Regulation, which has entered into force on May 25, 2018. We have updated our Privacy Policy as below. The policy provides information on how we process personal data.

What information do we collect?

The information collected is processed by Hong Kong Chamber of Commerce in Sweden.

You may directly or indirectly provide us with information about yourself in a number of ways. For example, certain personally identifiable information is collected through our web pages or through contact forms or event notifications. What information we choose to collect about you depends on how and why you have been in contact with us. If you visit us online and choose to become a member or sign up for one of our events, the information we register will be limited to your name, email, your company name, your position and your phone number. We do this to accommodate your request to register with us and to improve usability. We do not require you to register or provide personal information to access information and materials on our website. However, if you register, you will receive information about activities, reports and events that are within the same interest category.

Why do we store and process personal information?

We process only information about you that is necessary to meet our legitimate interest. For example, to provide you with information about our services or gatherings of different kinds. It may also be that we want to follow up on your visit to one of our meetings or events. Another legitimate interest of ours is to keep our invitations, newsletters and services as relevant as possible for you. Our purpose is to provide you with service in the form of relevant communication, various services, and relevant and customized offers. In deciding which information to collect and process, we balance our own legitimate interest against your interest in protecting your personal data.

Hong Kong Chamber of Commerce in Sweden ensures that the processing of your personal data is secure and in accordance with applicable data protection law.

Your consent and your right to unsubscribe receiving information

You give your consent when you sign up as a member or event visitor. This means that you will receive invitations to various events and networks, news about reports, newsletters and member information via email or phone call. You can unsubscribe to receive information from us anytime. There is an option to unsubscribe in every email from us. 

You may contact us to revoke your consent or change your preferences as to what you are interested in at any time. You are free to access, correct, remove or contest the personal information that Hong Kong Chamber of Commerce in Sweden has about you. You do this by contacting us.

How do we collect personal data?

Memberships

In order to be able to participate in our events and benefit from our reports, networks and other services, we invite individuals and companies to become members. For each member company, we need at least one contact person. When applying for membership, we need personal information such as a name, email and telephone number. These personal data are used to keep member companies informed of what is happening at the Stockholm Chamber of Commerce through information, invitations and newsletters, etc. We will keep your information registered for as long as it is necessary, depending on the purposes for which the data was originally collected, or as otherwise required by law.

Automatically collected data

We use cookies and similar tracking techniques to enhance your experience of our services. By these means, for example, we may get information about your IP address, browser type and your operating system, displayed web pages, links you clicked, web sites you visited before you came to our site, and which emails from us that you open, forward, or that bring you to our site.

You can set up your browser to, for example, stop accepting new cookies, get a message when you get a new cookie, disable existing cookies, and omit pictures.

Photo, movie and audio recording

When attending any of our events, lunches, seminars, educational sessions, information meetings or the like, we may record or photograph the event and the participants. This means that you may be present in audio and video recordings or photographs of the event. This information may be used in different way by Hong Kong Chamber of Commerce in Sweden and may be published internally or externally. We will not publish names or photos, audio or video recordings of participants who have a prominent role without the prior consent of the participant.

How do we use the data collected?

Processing of previously registered data

The personal data of member companies, member contacts, event participants and stakeholders registered in our records before May 25, 2018, the Stockholm Chamber of Commerce is processed in compliance with the General Data Protection Regulations (GDPR) Article 6, paragraph 1 (f)..

We share information with service providers that we have hired to perform services on our behalf, e.g. to help us run campaigns or dispatch electronic communications. These service providers may access personally identifiable information about our visitors and stakeholders, if required to perform tasks for us, but they do not have our permission to use or disclose the information unless required in order to perform the relevant services on our behalf or to comply with legal requirements.

How do we process personal data?

Who can we share your personal information with?

Hong Kong Chamber of Commerce in Sweden will neither sell nor share your personal information with anyone. As mentioned earlier, however, we may in some cases, share your personal information with selected third parties. In such circumstances, we ensure that the transfer is done safely, while preserving your privacy. Below are categories of recipients that we may share your information with,

  • System suppliers of business systems and case management. To carry out our assignments and services, we register your data for example in our business system (a system that manages our customers and contacts).
  • Suppliers of printing and distribution services. We may also share information about you with suppliers that provide printing and distribution services to us.

For how long do we keep personal information?

Personal data is kept by Hong Kong Chamber of Commerce in Sweden for as long as it is necessary for the purposes specified above, for instance, it may be necessary in order for us to perform in accordance with our commitments to you, or required by law or regulations. Hong Kong Chamber of Commerce in Sweden erases personal data on a regular basis. Hong Kong Chamber of Commerce in Sweden also takes reasonable steps to keep the personal data being processed and to erase inaccurate and otherwise incorrect or redundant personal data. We have internal processes in place to ensure that we do not keep unnecessary data about you and that we do not keep it for longer than necessary.

Where do we process your personal information?

Hong Kong Chamber of Commerce in Sweden and our suppliers and partners generally process your personal information within the EU / EEA. In cases where personal data is processed outside the EU / EEA, we ensure that our suppliers and partners respect the same level of security and protection as applied within the EU / EEA.

Contact information:

If you have any questions regarding our processing of personal information, please contact us through kansli@hongkong.se.